How to Quickly Replace Font in PowerPoint

Sometimes the fonts used by content creators in editable resources may not be the same fonts you have installed on your device.

When this happens, the slides can look messy, with text boxes shifting or fonts changing automatically.

The predominant fonts used across all The Busy Honey Bee slides are:

Edu NSW ACT Foundation

This is a free education font available through Google Fonts. To avoid formatting issues, please ensure that this font is installed on your device.

Century Gothic

This font comes pre-installed on most devices, so it should already be available.

The good news is that there are a few simple solutions if the fonts are not displaying correctly.

1. Check if Your School Can Install the Font

Your IT team should be able to install the font for you.

Edu NSW ACT Foundation is an education font used widely across NSW primary classrooms, so schools are generally able to access it through their system. It is worth submitting a quick request to your IT team before making any major changes to your files.

2. Quickly Replace the Font Across the Entire PowerPoint

If you need to use the presentation straight away, you do not need to change the font on every slide. PowerPoint allows you to replace a font across the entire presentation in just a few clicks.

Follow these steps:

1. Open your PowerPoint file.
2. Highlight a piece of text that uses the font you want to change.
3. On the Home tab, look to the far right and click Replace.
4. From the drop-down menu, select Replace Fonts.
5. The font you highlighted should automatically appear in the Replace section.
6. If it doesn't appear automatically, press E and scroll to find Edu NSW ACT Foundation, then select it.
7. In the With section, choose the font you want to change it to.
8. Click Replace.

PowerPoint will now update the font across the entire presentation.

What to Do if Some Text Does Not Change

Sometimes a few text boxes may still look different. This usually happens because they were set to a different version of the font, such as:

• Edu NSW ACT Foundation Medium
• Edu NSW ACT Foundation Bold

A quick way to check is to switch to grid view and skim through the slides. If you notice any remaining fonts:

1. Highlight the text.
2. Check which font is applied in the font menu.
3. Repeat the replace process if needed.

Watch the Quick Video Tutorial

If you would like to see the process step by step, you can watch the quick tutorial here: Bulk Font Change Demonstration

3. Working in Google Slides? No Problem!

If you are using the resource in Google Slides, it is an easy fix.

Follow these steps:

1. Open your Google Slides presentation.
2. In the toolbar, click the Font dropdown menu.
3. Scroll to the bottom and select More fonts.
4. A window will open showing the Google Fonts library.
5. Search for Edu NSW ACT Foundation.
6. Click the font name to add it.
7. Click OK.

Once added, the font will appear in your font list and the resource should display correctly.

You may need to refresh the page or close and reopen the presentation.

Recommended Replacement Fonts

If you need to substitute the font, these options usually work best:

• Arial Narrow for replacing Edu fonts. It is tall and narrow, which helps keep the slide spacing and layout similar.
• Arial for replacing Century Gothic, as it maintains strong readability and usually preserves the slide formatting well.

Hopefully this helps and makes editing your resources much easier. 🙂